PURPOSE OF THE JOB
To provide efficient and effective administrative and secretariat support to the Council, EXCO, Council Committees, Task Teams, and Management Committees.
JOB OBJECTIVES
- Provide general office administration, including planning and coordination.
- Prepare meeting notices, agendas, and packs.
- Attend meetings, take minutes, and record key discussions and decisions.
- Ensure the timely delivery and distribution of meeting documentation.
- Book meeting venues, coordinate catering, and assist with travel arrangements.
- Maintain Council/EXCO documents with proper record-keeping and ensure easy access.
- Ensure minutes are signed by the relevant Chairperson and securely stored.
- Maintain minute books and other statutory registers.
- Type documents, reports, and letters in preparation for meetings.
- Coordinate and facilitate the completion of councillors’ payroll documents.
- Maintain, update, and upload information to the Diligent Boards platform.
- Perform ad-hoc duties as required
ESSENTIAL REQUIREMENTS
- A relevant qualification in Management, Public Administration, Law, Corporate Governance, or a related field with a focus on Secretariat functions is required..
- Proficiency in MS Office Suite.
- Ability to follow instructions accurately.
- Strong attention to detail.
- Ability to work both independently and as part of a team.
- Customer service orientation.
- Willingness to work irregular hours or as required.
- Familiarity with filing systems.
- Strong numeracy skills.
- Basic report writing skills
